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Terms of the arrangement for Resident Friend Volunteers

  • This is not a paid position. The Resident Friend Volunteers each volunteer their time for up to 20 hours per week. As there are two RFVs it is expected that you will cover every other Saturday.
  • This is a purely voluntary arrangement: nothing that is done or said should be construed as creating a contract of employment or a tenancy.
  • The arrangement will be reviewed every six months and will last for up to 2 years.
  • The arrangement may be brought to an end by either side at any time, but we would give you at least one month in which to leave the accommodation. We expect you to give us a similar amount of advance notice if planning to leave before the two year period has come to an end.
  • You will be able to share the top floor flat at 9 Hop Gardens, London WC2N 4EH. No charge will be made for this and you will occupy as a licensee only. You must vacate the premises at the end of the two year period or within one month of the arrangement coming to an end before that time.
  • You should keep a record of time engaged in volunteering activities. Where the 20 hours are exceeded this should be discussed with your designated contact. You and the other RFV will be expected, between you, to cover 42 Saturdays. The other 10 Saturdays will be covered by Westminster Friends. You will not be expected to be present on the Saturday before and after Christmas.
  • You are asked to alert the Premises Committee at least one month in advance of any planned absence.
  • The Premises Committee liaison Friend should be notified of any unavailability due to sickness as soon as possible.

What we offer

We, Westminster Quakers, will do our best:

  • To introduce you to how the Meeting works and your role in it and to provide any training you need.
  • To provide regular meetings with a main point of contact so that you can tell us if you are happy with how the arrangement is working and get feedback from us. Your contact person will be one of the Premises Clerks.
  • To respect your skills, dignity and individual wishes and to do our best to meet them.
  • To reimburse reasonable expenses. We will reimburse expenditure incurred by you on behalf of the Meeting on production of valid itemised receipts provided that such expenditure is agreed and approved in advance. We cannot reimburse expenses without itemised receipts.
  • To consult with you and keep you informed of possible changes.
  • To insure you against any injury you suffer or cause accidentally whilst carrying out volunteering activities.
  • To provide a safe environment for your volunteer service.
  • To provide a framework of equal opportunities, diversity and health and safety.
  • To try to resolve fairly any problems, complaints and difficulties you may have while you volunteer with us.

We will ensure that the property is repaired and maintained. We will pay reasonable utility bills (including broadband) and council tax. All other expenses relating to the property are your responsibility.

The flat is furnished and we have provided a well-equipped kitchen including cooker, washing machine and fridge freezer. We ask that you take care of these items and report any damage straight away, and that you leave the flat and all furniture, fixings and fittings in good condition when you leave.

There is a third bedroom which could, with the agreement of a Clerk to Premises, be used by others such as visiting Quakers or personal guests of the RFVs, or to provide holiday cover by other Quakers when RFVs or the Premises Coordinator are away or unavailable.

Sometimes, we may hold meetings with RFV’s in the flat, particularly if there is pressure on space elsewhere in the building.

What you offer

You, the Resident Friend Volunteer, will do your best:

  • To help the Meeting by the service you volunteer to undertake.
  • To perform your volunteering role to the best of your ability.
  • To follow the Meeting’s procedures and standards, including health and safety and equal opportunities.
  • To maintain appropriately any confidential information to which you may become party in the course of your volunteering.
  • To meet the expectations of the meeting based on agreement with you and to give reasonable notice so other arrangements can be made when this is not possible.
  • To provide references and to agree to a DBS (criminal records) check being carried out, if eligible, for the nature of your role.

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